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Data Protection Information

Declaration concerning the handling of applicant data on the application platform “Jobs & Career” on behalf of BSH Hausgeräte GmbH. 

1. Responsible BSH Entity

The application platform via the internet address https://jobs.bsh-group.de is provided by

BSH Hausgeräte GmbH
Carl-Wery-Straße 34
81739 München
Germany.

2. Use and disclosure of application profiles within BSH, purpose

The application platform (“Application Platform”) of the below-mentioned companies (“Companies”) allows applicants to apply for advertised positions and to send in unsolicited applications. Applications on the Application Platform are processed for the following Companies:

  • BSH Hausgeräte GmbH
  • BSH Hausgeräte Service Nauen GmbH
  • BSH Hausgerätewerk Nauen GmbH
  • Neff GmbH

If necessary, your application will be forwarded to employees of the company(ies) named in the vacancy for the purpose of filling the position. You can find more information about the companies of the BSH Hausgeräte Group here.

The personal data (see the fields in the online application form profile, where only fields marked with a “*” are obligatory) entered into the Application Platform by applicants is solely compiled, processed and used by the Companies for the application process, as well as for staffing purposes.

The information inserted by applicants regarding the question “How did you hear of the BSH Group?*” is used beyond the application process for statistical analysis in an anonymized form.

Staffing is done by the responsible employees of the Human Resources (HR) department of the Companies in cooperation with the responsible employees of the respective functional department. Only the HR department and employees who are entrusted with the staffing of the available position of the relevant department(s) have access to the (personal) data provided by the applicant.

When applying for an advertised position, the (personal) data provided by the applicant is only accessible to and processed by BSH employees who are entrusted with the staffing of the available position. If an applicant sends in an unsolicited application, the (personal) data provided by the applicant is handed on to the respective functional department/BSH company within the BSH group.  

3. Administration of application profiles by the applicant, standard deletion periods

Administration of application profiles

Applying for a position (independently if advertised or unsolicited) is possible without registration at the Application Platform. In such case, the applicant is provided a link via e-mail (confirmation e-mail), where the applicant can (but does not have to) create an account on the Application Platform.

When an account on the Application Platform is created via the link, applicants can access their application profile at any time. Applicants can view their entered (personal) data at all times and see the (personal) data provided to BSH within the application process.

The applicant can update his/her contact data anytime. However documents and information regarding the applicants’ application profile provided cannot be updated/deleted by the applicant himself/herself (but only via BSH – see below). Furthermore, additional documents can be uploaded at any time on the Application Platform by the applicant. The applicants must be aware of the fact that changing the contact details will affect all their current applications.

When not interested in the advertised position anymore, the applicant can withdraw his/her application at any given time on the Application Platform itself. The applicant will then no longer be considered as a possible candidate for the position.

When the applicant does not wish to proceed with the unsolicited application, the applicant can withdraw his/her application at any given time on the Application Platform itself. The applicant will then no longer be considered as a possible candidate for the position indicated by the applicant.

The Companies can contact the applicant with the question whether he/she is interested in becoming member of a pool of persons who have expressed their wish to work at one of the Companies and/or the BSH Group (“Applicant Pool”). By becoming part of the Applicant Pool, the applicant can be contacted by BSH for (other) positions matching the knowledge and/or experience of the applicant. When not interested in taking part in the Applicant Pool anymore, the applicant can withdraw his/her participation at any given time on the Application Platform.

Deletion / retention periods

In case of an application for an advertised position, or in case of an unsolicited application, the applicant’s application data, documents, user account and other personal data will be deleted ultimately 6 months after the application process has been finalized. Finalization of the application process means the moment when the applicant (i) is hired by BSH, or (ii) has received a refusal from BSH. In case that the applicant has withdrawn himself from the application (iii), the data will be deleted after 7 days.

In case the applicant has expressed his/her consent regarding the admission into the Applicant Pool, the applicant’s application data, documents, user account and other personal data will be deleted from the Applicant Pool 12 months after admission to the Applicant Pool.

In case the applicant has been admitted to the Applicant Pool and subsequently wishes to withdraw therefrom, then his/her application data, documents, user account and other personal data will be deleted 6 months after the finalization of the application process or – if older – immediately.  

4. Protection against the misusage of application profile

BSH meets specific safety measures in order to guard application profiles from manipulation, loss, damage, unauthorized access, and disclosure. BSH adjusts its safety measures according to technological development. The transfer of data between the web browser of the applicant and the Application Platform occurs with an encoded HTTPS connection (transport encryption).  

5. Employment

In case the applicant is hired by one of the Companies, his/her application profile is not automatically transferred to the respective administration system of the HR department, but will be collected within the framework of the hiring process. 

6. Employee applications

The operational privacy policy prevails over this privacy policy for employees. The Applicant Pool is not available for employees; information on alternative development tools for BSH employees is provided by the respective manager.

7. JobAgent

On our website, the JobAgent can be subscribed to as a newsletter. In order to check whether the registration to receive this newsletter has actually been made by the owner of an e-mail address, we use the "double-opt-in procedure". The newsletter is only successfully subscribed to if the owner of the e-mail address has previously expressly confirmed the activation of the newsletter by clicking on the link from the confirmation e-mail. As proof, we log the implementation of the individual steps of the double-opt-in procedure.

As part of our newsletter distribution, we use statistical methods. We use this data exclusively for the statistical analysis of our newsletter distribution.

If you register to our JobAgent newsletter and thereby consent to the dispatch, your data will be used exclusively for the newsletter dispatch. You can revoke this consent at any time. You will find a corresponding link in each newsletter. When you unsubscribe from the newsletter, we delete your personal data from our database. Even if you do not unsubscribe, your newsletter subscription will automatically end 12 months after registration. You are welcome to subscribe again at any time.

The data is only used for technical purposes and is not accessible outside the technical administrators.

8. Usage Cookies in BSH eRECRUITING

What are cookies and why do we use them?

Cookies are small text documents or code parts which contain a unique identification code. Cookies store information such as your preferred language or other personal page settings. If you visit the Application Platform later again, your browser will transmit the stored cookie information back to the recruiting portal. This allows us to display information that is personalized and appropriate for you. Among other things, cookies ensure that you remain logged in during your visit to a website and that the website operates smoothly.

What kind of cookies do we use?

We only use technically necessary cookies so that the website works properly.

Which cookies are actually used?

a) Session cookie: This serves to identify the user during the ongoing interaction and is automatically deleted when the browser window is closed. More precisely, the session cookie is used for the following points:

  • Assignment of an application to a browser during the application process
  • Assignment to a user existing in the system ("I am logged in as Max Mustermann")

b) Banner cookie: This cookie is set once a user has clicked on the banner. This means that the banner will no longer be displayed for this user. The cookie stores the state of the banner for one year. So the banner will appear again after one year at the latest.

c) Applicant cookie: The applicant cookie is checked/set when accessing the Application Platform. It is used to create an evaluation of which website the applicants were directed to the Application Platform l from. It can also be used to determine whether these applicants have used it to complete their application. The applicant cookie is created for one week and is only evaluated internally and not passed on to third parties. Like any cookie, it can be deleted at any time via the browser.

Embedded video and cookies

Job advertisements may contain external content from YouTube, which supplements the respective job advertisement and is displayed by BSH. As part of the technical provision of this service, it is technically necessary that the IP address of your end device is transmitted to YouTube, because only then can the content be played. If you agree with this transmittance, you can play the video by clicking on the play button. If you do not agree with this transmittance, then do not load the external content; our website is technically set up so that in the latter case the IP address is not transmitted to Youtube. Using the video will also set YouTube cookies. Like any cookie, it can be deleted at any time via the browser. Supplementary information on data protection at YouTube can be found here.

9. Additional Data Protection Information

In order to display the website on your internet browser, we use various technical devices to ensure that all content is always up to date. To ensure that your user experience, in particular the loading speed of the website, is improved at all times, we also use technical service providers who enable us to provide the content required for the presentation of the website (so-called "Content Delivery Networks" or CDN). These technical CDN service providers act on our behalf and are bound to our instructions by corresponding agreements. The data collected in this way will only be used to display the contents of the website in your internet browser and will be deleted immediately after intermediate storage within the scope of delivery.

For technical reasons, each time your internet browser accesses our website it automatically sends information to our web server (i.e. log data). We store some of this information in log files, such as:

  • date of the access
  • time of the access
  • URL of the website
  • Version of the HTTP protocol used.
  • files accessed
  • volume of data transferred
  • internet browser type and version
  • type of the operating system
  • IP address (anonymised)

The aforementioned Log data does normally not contain personal data. We only analyse log data event-driven when required, especially in order to remedy faults in the operation of our website or clarify security incidents. We store this log data indefinitely.

In special cases, it may be necessary for us to collect the full IP address of the device as well as log data in order to remedy faults or preserve evidence relating to security incidents. We delete this data once the fault has been remedied or the security incident has been clarified in full, or if the original purpose of the processing no longer exists due to other factors. In the event of a security incident, we will transmit log data to the investigating authorities on a case-by-case basis, to the extent permitted and necessary. We store such log data separately from other data collected that relates to the use of our website.

We base the above data processing operations on a legal permit in accordance with Art. 6 para. 1 lit. b of Regulation (EU) 2016/679 for:

  • Applicants personal data provided within the application process on the application platform website;
  • Registration on the application platform website;
  • Storage and processing of personal data in the “Applicant Pool”

10. Your rights 

    • Your right to information about your data: We will provide you with information about the data we hold about you on request. If you have any questions about your personal data, please use the following contact to get in touch with our data protection officer directly:

              BSH Hausgeräte GmbH
              Data Protection Officer
              Carl-Wery-Str. 34
              81739 Munich, Germany

              Data-Protection-DE@bshg.com.

    • Your right to correct and complete your data: We will correct inaccurate information about you if you notify us accordingly. We will complete incomplete data if you notify us accordingly, provided this data is necessary for the intended purpose of processing your data.
    • Your right to delete your data: We will delete the information we hold about you on request. However, some data will only be deleted subject to a defined period of retention, for example because we are required to retain the data by law in some cases, or because we require the data to fulfil our contractual obligations to you.
    • Your right to have your data blocked: In certain legally determined cases, we will block your data if you would like us to do so. Blocked data is only further processed to a very limited extent.
    • Your right to withdraw consent: You can withdraw consent given for your data to be processed with effect for the future at any time. The legality of processing your data remains unaffected by this up to the point at which your consent is withdrawn.
    • Your right to object to the processing of your data: You can object to the processing of your data with effect for the future at any time, if we are processing your data on the basis of one of the legal justifications set out in article 6(1e or 1f) of Regulation (EU) 2016/679. In the event that you object we will cease processing your data, provided that there are no compelling and legitimate grounds for further processing. The processing of your data for the purposes of direct marketing never constitutes compelling and legitimate grounds for us.
    • Your right to data portability: At your request, we can make certain information available to you in a structured, commonly used and machine-readable format.
    • Your right to appeal to a regulatory authority: You can lodge an appeal pertaining to data protection with a data protection authority. To do so, contact the data protection authority responsible for your place of residence or the data protection authority under whose jurisdiction we fall (named below).

              Bavarian Data Protection Authority (BayLDA), www.baylda.de.